Job Description
Our client, an established organization delivering complex industrial and construction projects, is seeking a collaborative and detail-oriented Project Coordinator to support projects from initial planning through execution and closeout.
Working closely with Project Managers and other internal and external stakeholders, the Project Coordinator will support project scheduling, cost tracking, documentation, procurement, risk management, change control, quality, and client communication.
This is a hands-on coordination role requiring someone who is comfortable working both in an office environment and at project sites. Significant travel is an essential component of the position.
Job Requirements
Required Qualifications
- 2–5 years of project coordination or related project experience within industrial construction, fabrication, mechanical, or a comparable project-based environment.
- Demonstrated ability to create, maintain, and monitor project schedules.
- Ability to read and interpret project drawings and understand project quality requirements.
- Experience supporting project documentation, cost tracking, change management, risk management, procurement, or related project controls.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills.
- Ability to work effectively with clients, contractors, consultants, suppliers, and internal project teams.
- Comfortable working in both office and active project-site environments.
- Valid, clean driver's licence and access to a reliable vehicle.
- Ability to travel approximately 70% of the time, including travel within Canada and the United States as required.
Preferred Qualifications
- 2–5 years of industrial construction, fabrication, or mechanical project experience.
- PMP, Gold Seal Certification (GSC), PRINCE2, or another recognized project-management designation, or currently working toward one.
- Degree or diploma in Engineering, Construction Management, Architecture, or a related discipline.
- Journeyperson/Journeyman certification in Millwright or a related mechanical trade.
- Working knowledge of Microsoft Project, Power BI, CAD, BIM, or comparable project/construction software.
- Experience supporting estimating, tendering, procurement, or supplier management.
Compensation & Employment
- $65,000–$85,000 annually, based on experience.
- Performance-based bonus.
- Company-provided phone and laptop.
- Full-time, permanent position.
- 40-hour work week.
- Based in Cambridge, Ontario, with work performed between the office and project sites.
- Approximately 70% travel.
How to Apply
Qualified candidates are invited to apply online with an up-to-date resume.
We thank all applicants for their interest; however, only candidates selected for further consideration will be contacted.
What We Offer
Project Coordination & Scheduling
- Develop, maintain, and update detailed project schedules, milestones, and timelines.
- Track project activities against contractual and scheduled completion dates.
- Coordinate project resources, materials, equipment, and other requirements.
- Monitor project milestones and proactively identify potential delays or roadblocks.
- Support Project Managers throughout planning, execution, and project closeout.
Procurement & Supplier Coordination
- Coordinate with suppliers and vendors to support project requirements and delivery schedules.
- Track materials and equipment required for project execution.
- Assist with sourcing and pricing to support project budgets and profitability.
- Coordinate supplier activities and conduct site visits or inspections when required.
Reporting, Cost & Change Management
- Prepare and distribute project status updates covering schedule, costs, risks, issues, and milestones.
- Support project cost tracking, forecasting, and related financial reporting.
- Maintain accurate project documentation and records.
- Document and track project changes, including associated cost and schedule impacts.
- Support estimating and tender activities by gathering pricing, resource, and project information.
Risk, Quality & Safety
- Identify and escalate project risks and assist with mitigation planning.
- Review project documentation, test plans, and completed work against applicable specifications and quality requirements.
- Support project inspections and quality-control processes.
- Promote safe work practices and compliance with applicable occupational health and safety requirements.
- Assist in maintaining a strong safety culture across project activities.
Stakeholder Coordination
- Coordinate communication between Project Managers, internal teams, clients, consultants, subcontractors, suppliers, and other stakeholders.
- Participate in regular project meetings and document required actions and follow-ups.
- Maintain positive working relationships with internal and external project partners.
- Escalate issues requiring Project Manager involvement in a timely manner.
